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| GANS Board Meeting COSP August 16, 2003 Macon State College, Macon, GA |
| 1. Call to Order: Laura Yoho, President, called the meeting of the Board of Directors of the Georgia Association of Nursing Students to order at 1430pm. 2. Roll Call: Laura Yoho - President Cindy Green - GLN Consultant Julie Thacker - Secretary Noel Lawson - Treasurer Traci Steinhauser - NEC East / Chair Julianna Hunt - NEC North Suzanne Hughes - NEC South Danielle Reneman - West DD Krystal Knight - Public Relations Cherie Giles - EKG Editor Jessica Hunt - 1st Vice President Wendy Jackson - BTN Quorum: Laura Yoho, President, declared a quorum present. 3. Motions were written as follows: i. I move that Treasurer, Noel Lawson, is allowed to research and purchase ribbons for convention. Author: Noel Lawson. Seconded by: Traci Steinhauser. Action: Carried ii. I move that the following members are removed from office due to attendance violations as stated in the bylaws: Selisha Patrick (NEC West), Jennifer Cordell (South District Director). Author: Traci Steinhauser. Seconded by: Cherie Giles. Action: Carried. 4. Minutes: Minutes from July were approved. 5. Treasurer's Report i. Moneys Owed to GANS a. Elizabeth Honeycutt - Kay Gatins paid for the plane ticket on her personal credit card. We are looking into sending her a subpoena to come to the Elizabeth Honeycutt hearing. Elizabeth may have moved to Texas. b. We need to know if Kalin Whaley is in the state of (Columbus) Georgia still, or has moved back to South Carolina. c. GANS will continue to attempt to contact kenneth W. Greene. ii. Current Balance a. $18,987.02 iii. Badge Ribbons a. We need to order the following ribbons for the Convention Badges: Chapter President, Delegate, Advisor, NCLEX, Candidate, Faculty, Exhibitor, Campaign Manager. b. Noel is looking into prices. 6. Report of Officers i. President a. Please send Board Reports on the Wednesday before every meeting. ii. 1st Vice President / Convention a. Hospital America 1. Jessica Hunt had a meeting with Hospital America alone because she was told that we would not be given the money set in the contract that they owe us. 2. They want us to give them a copy of our exhibitors so they can charge them $1,000 for providing them advertising. Because there is nothing in the contract speaking to this, GANS agreeded not to provide Hospital America with this information. 3. Hospital America also does not want to pay GANS for exhibitor space at convention because they say that the services that they provided was worth "$20,000". 4. GANS would love to work with the new Hospital America contact and get things worked out with them. 5. Hospital America is current promising the Convention Booklets delivered to the Country Inn and Suites in Augusta. Cherie and Cindy are going to contact Hospital America. b. Kathy Green ("So you made a med error") Luncheon 1. She is requesting lots of equipment, which will have to be paid for by someone. 2. GANS is looking into the possibility of GLN or GNA sponsor part of the luncheon to help with these costs. c. Schedule for Opening Ceremonies 1. Laura Yoho 2. GNA Greeting - Myra Carmon 3. GLN Greetings - Grace Newsome 4. NSNA Greetings - Nikisha Gray 5. Keynote - Marlene Hurst d. Schedule for Awards Banquet 1. Meal 2. GNA Nurses of the Year (greetings and encouragement) 3. Endnote Speaker - Dr. Lynn Wick still not finalized, waiting on contact with Mosby to see if they will pay for Lynn Wick. 4. Awards Presentations 5. Swearing in of the 2003-2004 GANS Board Members e. Noel is bringing the computer and printer for Registration. f. Convention Bags by Hurst are needed by Wednesday night. g. Registration 1. Deadline is September 22, 2003 2. Hotel deadine is September 8, 2003 3. Awards and Preslating are due to be RECEIVED by September 12, 2003 4. The latest updated schedule is availabe on the GANS website. h. To Sell at Convention 1. Every GANS Board Member should donate something for the Convention basket. 2. We will sell Mugs with GANS and the Convention logo on them at Convention. i. Rooms to Book 1. Cherie is going to pay for her own room so that her husband can come along too. 2. GANS will book 6 rooms. 7. New Business i. Bylaws a. Laura is working on chages to the Bylaws so she would like to see. b. If anyone else has ideas for more Bylaw changes, please write them up and bring them to the next meeting. ii. No Longer on the GANS Board a. Shelish Patrick and Jennifer Cordell and Ashley Green have exceeded the allotted number of absences and have been removed from the Board. 1. Ashley Green is off of GANS according to the absence clause of the Bylaws. Noel Lawson will begin the process of getting the money GANS paid for her. No vote is needed because according to the GANS Bylaws, a board member is no longer able to hold office after 3 absences. 2. A motion was carried that Selisha and Jennifer would no longer hold offices on the GANS Board due to their absences. iii. GANS Office a. Laura has asked GNA for a space in their office, no response yet. iv. Cindy Green - GLN Consultant a. Cindy presented her duties to the GANS Board as stated in the GLN Bylaws. b. Because NSNA does not have events scheduled at the same place every year, GLN will approach reimbursement for Cindy Green one event at a time. v. NEC a. Social Security number will NOT be a requirement for the new GANS applications to prevent future problems. Instead, social security numbers will be required on the contract that elected members sign. b. Bylaws will be included in the application pcket so applicants will know before they run the strict requirements. vi. Email Changes a. Cherie Giles new email is [email protected] vii. Mileage a. Reimbursement for mileage was discussed and tabled until the next meeting. viii. Ms. Shaw a. Laura has been trying to contact Ms. Shaw with no avail. ix. Things to Work On a. Bylaws changes b. Please remove ex-GANS board members from your email addresses c. List of items that the 2002-2003 GANS Board Members will give to the 2003-2004 GANS Board Members filling their positions. This is to be completed by convention. d. Enod of Year Board Reports - Summary of what you did in your position this year. Look to last year reports for guidance. Due September 12, 2003. e. Look for things to include in the basked GANS is selling at the Convention. Each member is to donate at least one item. Bring them to next meeting. 8. Next Meeting i. Carolyn has offered her house in Douglasville for the meeting on September 20, 2003. Time: 10am ii. Carolyn will email directions at a later date. 9. Adjournment: Laura Yoho, President, adjourned this regular meeting of the GANS Board. Julie Thacker, 2002-2003 GANS Secretary |