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| GANS Board Meeting November 9, 2002 Inner Harbour Hospital Douglasville, GA |
| 1. Call to Order: Laura Yoho, President, called the meeting of the Board of Directors of the Georgia Association of Nursing Students to order at 1:00 pm. 2. Roll Call: |
| Laura Yoho - President Jessica Hunt - 1st Vice President Vermell Whaley - 2nd Vice President Julie Thacker - Secretary Noel Lawson - Treasurer Mistee Graham - North District Director Ken Greene - South District Director Danielle Reneman - West District Director Elisha Huff - Community Service Director Wendy Jackson - BTN Director Gina Hulsey - Legislative Director Krystal Knight - Public Relations Director Cherie Giles - EKG Editor Julianna Hunt - NEC North Suzanne Hughes - NEC South Traci Steinhouser - NEC East and Chair Cindy Green - GLN Consultant Carolyn Hickox - GLN Consultant Susie DeBruhl - Retired Board Member Ashley Green - Alternate Board Member |
| 2. Quorum: 3. Minutes: The minutes of the previous meeting were read and approved, making note that two new committees were assigned. susie DeBruhl will chair the Policy and Procedure Manual. Ashley and Sabrina, our alternate board members, will be on the committee. The second committee assigned is the Board Handbooks Committee. Susie, Ashley, and Sabrina will be on this committee as well. 4. Motions were written as follows: |
| a. It was moved and carried to hold the GANS convention October 9, 10, 11, 12, 2003. In case need be, a back up date of October 2-3, 2003. Submitted by: Noel Lawson. Seconded by: Julie Thacker. Action: Carried. b. It was moved and carried that GANS Board accept proposal from Nurse America to print, publish, and mail the EKG. This will require GANS to enter a 2 year contract with NA. At the end of the time will be open for renegotiating. Submitted by: Cherie Giles. Seconded by: Traci Steinhauser. Action: Carried. c. it was moved and carried that GANS Board members present mileage roundtrip at each board meeting along with keeping our records. And that we will decide about reimbursement at next year's convention. Including mileage related to GANS activities (for 1st Vice President and others) brought before the board at each meeting. Submitted by: Jessica Hunt. Seconded by: Julie Thacker. Action: Carried. d. It was moved and carried that GANS will reimburse GANS Board Members for their GNA Legislative Reception Registration fee at the February Board meeting if they attend the meeting. Submitted by: Gina Hulsey. Seconded by: Traci Steinhauser. Action: Carried. |
| 5. Treasurer's Report: As reported by Noel Lawson. Treasurers report Checking account balance on 10-14-02.................................$21,510.44 (Date bank account turned over to new treasurer) Expenses Mid-year flights to Kansas City, MO..........................-$3,257.09 Reimbursements to executive board members.........-$ 294.26 Deposits Mid-year expenses reimbursements..........................$ 421.60 Augusta Convention 2002......................................................$ 387.24 Checking account balance as of 11-14-02.............................$18,661.05 Savings Dr. Virginia Harmeyer Scholarship Fund....................$ 587.37 Commercial CDs..................................................................$ 8,347.24 NET WORTH..........................................................................$27,595.66 |
| a. The discrepancies over the submitted budget and the reimbursement issue with former Board members were discussed. b. The need for fundraising and Phoenix were also discussed. Some included: Raffle baskets, penny wars, bake sale, kiss the pig/pie in face. for MidYear we decided to collect items for a Basket raffle and have a Penny War. c. MidYear is coming up soon. The treasurer has booked our hotel room and tickets. We will drop one room, which will leave us with 4 rooms. Emergency phone number for trip departure is Traci Steinhauser's cell phone (see phone list). Plane tickets will be given out after the meeting. |
| 6. Report of the Officers: |
| a. 1st VP: Possible cities to hold the convetnion were discussed. they were narrowed down to a few that the 1st VP will be able to work with. b. Secretary: The former secretary, Brandy Dingler, has been notified of the missing minutes. She has promised to send them soon. c. Community Service: The Inner Harbour Christmas party is underway. We need 150 stockings and candy, as well as wrapped shoeboxes full of presents for 16 children. It will take place on December 21st, from 10am to 12pm. We need to bring non-caffeine sodas, Christmas music, and plans for structured activities. More info will follow via email. Anyone willing to run in the Toys for Tots Jingle Jog on December 14 should go to the JingleJog.com website and sign up, and put GANS TEAM in bold letters on your entry form. Entry is $20 plus a small toy. Other community service ideas discussed: Iteas for AIDS (collect money), December is Drunk Driving month, Samaritian's Purse, and HSTAT (Health Students Taking Action Together). d. Legislative: Everyone should be thinking of resolution ideas for NSNA (ideas: smoking, bioterrorism alert course, disaster training). Laura wrote a letter to Former President Carter asking if he would be interested in speaking at our GANS convention. He kindly declined. On Thursday, January 30, there will be a GNA Legislative Reception. The Board and anyone interested may go and talk with legislators. Cost is $30, and more information is available on the GNA website. The reception will be held in the Slopy Floyd Towers, Atlanta, GA. Demetrius Mazacoufa is a lobbyist for GNA. According to him, the best way to present an argument is directly to a congressman. he/she is more concerned with the community's issues. If info is sent to a Senator, it should be brief. More information is available from a direct link on the Legislative page of the GANS website. e. Public Relations: We should get info in during the end of December, January or February to the Pulse if we would like to be included. Info releases were sent out to NSNA magazine, "Imprint." Publication for convention will most likely be included if the appropriate people are notified of the convention, so that it may be advertised as "convention coverage". f. EKG: Craig at Nurse America has been working with our EKG editor. He wants Nurse America to take care of the EKG. The publishing would include 10-15 pages of GANS content material. After looking at other options, this was the best offer. GANS would only be responsible for the shipment of a mailing list and zip disk. g. BTN: Some ideas for this area include HSTAT and a video/cd that is used as tools to bring in NSNA members. h. District Directors: Plan 1-2 meetings with all chapter presidents/interested school members a s a social lunch/dinner in a central location. COSP will be held on the 3rd Saturday of February and August. We are working on breaking up/organizing which districts will work at which COSP. |
| 7. New Business |
| a. Presidental Advisors i. Darla Ura (Presidential Advisor 1999-2000) ii. Kathy Markowski b. Bylaws signing i. Each member of the 2002-2003 GANS Board signed a copy of the Bylaws to protect GANS from future problems. c. GANS Convention 2003 i. The date of October 9-12 was approved ii. Discusion was held not to hold the conference with GNA because of financial concerns. The motion (see above section) was approved. d. Milage will be voted on depending on funds status. Please keep track of this! e. Committees i. Convention Site Planning Committee 1. GANS First Vice President, Jessica Hunt, Chair 2. Laura Yoho 3. Suzanne Hughes 4. Krystal Knight ii. Exhibitors 1. GANS First President, Jessica Hunt, Chair 2. Public Relations Directr, Krystal Knight 3. Laura Yoho 4. Cherie Giles iii. Speakers 1. GANS Second Vice President, Kalin Whaley, Chair 2. Traci Steinhauser iv. Registration (Find Outside Board Members/Alt. or Retired Board Members/ Nurse America) 1. GANS Treasurer, Noel Lawson, Chair 2. Krystal Knight 3. Danielle Reneman 4. Elisha Huff 5. Wendy Jackson v. Bylaws 1. GANS Secretary, Julie Thacker, Chair 2. Wendy Jackson 3. Kalin Whaley vi. Resolutions 1. GANS Legislation Director, Gina Hulsey, Chair 2. Elisha Huff 3. Anna Huss? vii. Awards (Must be Postmarked by September 15) 1. GANS District Director (West), Danielle Reneman, Chair 2. GANS District Directors viii. Opening Ceremony/Parade of Schools/Silent Auction 1. GANS BTN Director, Wendy Jackson, Chair 2. Julianna Hunt xi. Decoration/Entertainment/Blood Drive 1. GANS Community Service Director, Elisha Huff, Chair 2. Traci Steinhauser 3. Wendy Jackson 4. Gina Hulsey 5. Joanna x. Everyone check on NSNA website. Award applications are due at January meeting. f. TMP Worldwide i. TMP Worldwide, advertising company for Northside Hospitals and Wellstar Health System, requested a letter from GANS stating that there were no separate advertising charge to these two exhibitors as the advertising was a benefit of their levels of sponsorship. ii. The secretary will take care of their needs. g. Next Meeting i. There will be a state meeting - "GA Caucus" at the MidYear Conference It will be held at 9pm in Room Chouteau on Thursday. ii. There will be a short GANS meeting following the GA Caucus h. January Meeting i. Macon State ii. January 18th, 2003 iii. Cherie Giles will provide directions via email |
| 8. Adjournment: Laura Yoho, President, adjourned this regular meeting of the GANS Board Julie Thacker 2002-2003 GANS Secretary |