October 15, 2000
Clarion Resort, Jekyll Island, GA
President-Katie Orr
1st VP-Susie Goethe
2nd VP-Wilson Bernales
Treasurer-Yetta Ingram-Canty
Secretary-Hayley Foster
Legislative Director-Claudia Whitmore
Community Service (CSD) Director-Carmen Simmons
Breakthrough to Nursing (BTN) Director-Kelly Knox
EKG Editor-William Macedo
North District Director (NDD)-Primrose Grier
South District Director (SDD)-Aimee Baker
East District Director (EDD)-Mandy Parnacott
West District Director (WDD)-Susan Hunt-Barron
NEC North-Dallas Regan
NEC South-Susan Dusterdieck
NEC West-Trina Hennon
NEC East-vacant
GLN Consultant-Cindy Green
GNA Consultant-Carolyn Hickox
Visitors Present
James Green
Amy Kesler
Katie supplied each member with a copy of the minutes from the September meeting. She explained the purpose and responsibilities associated iwth each division.
B. Each member must write a board report consisting of his/her work for GANS over the past month.
C. Unfinished busines includes discussion of any issues that were not previously resolved.
D. New busines includes discussion of new information. Katie will email agendas for the next meeting one week prior. If a board member needs time to speak at the next meeting, he/she should email Katie more than a week in advance with the topics and the amount of time needed. Cindy recommends some type of response to every email to ensure it was received
Katie asked each member to write on a piece of paper the purpose of his/her position and what each job involves. Katie compared responses to the bylaws to set goals and basic boundaries. Katie provided additional information not stated in the bylaws.
B. Treasurer: The President, VP's, and Secretary will review and audit the books.
C. CSD: One board meeting will be held at Inner Harbour in Douglasville so the group can learn to work as a team.
D. BTN: The BTN project is due by January. Also, the schools absent from the past GANS convention should be contacted so they can be in attendance for 2001.
E. DDs: A list of each school's contact person and email address should be prepared for the next meeting.
F. NEC: It was suggested that the NEC's work on a bylaw suggestion to resolve ties during elections.
B. This year we will work on a policies and procedures manual. We will use GNA and NSNA as resources and adapt their information to fit GANS.
C. Board meetings will be conducted using basic parliamentary procedure. We will follow Katie's agenda to avoid choas.
D. When sending an email, avoid attachments. Instead, cut and paste the document.
E. There was a discussion regarding the general success of the conference. Katie asked each member to think about pros and cons, improvable areas and omissions to the conference. James recommended that non-board members be allocated to work duties such as the registration desk. These people should perform the same task throughout convention to decrease confusion and promote consistency. President 1999-2000 Karl Lipinski reported 160 pre-registered attendees and 60 on-site registries.
F. Katie asked that Julie Behr as her primary presidential consultant. Debbie Hatmaker would act as a secondary backup to this position. Katie explained their credentials and purpose to assist her. The board voted and approved the suggestion at 1138.
G. James Green was unanimously chosen to serve as the retired board member.
H. Susie made a motion for Amy Kesler to fill the position of NEC East. Yetta seconded the motion and the board unanimously approved.
I. Katie passed out the pamphlets for mid-year. She encouraged everyone to attend if possible as there will be meetings to teach the board how to better perform their jobs. Susie made a motion that the GANS funds pay for 2 quad rooms for 3 nights for the NSNA mid-year convention. The convention will be held in St. Louis, MO from November 9-12, 2000. The motion was passed. Board members attending will stay together and are responsible for their own transportation ad food. Attendees will meet for lunch November 10th at 1130 outside the Editor's Workshop.
J. Discussion regarding additional meetings included location, date, and length of meetings. Hayley made a motion that all meetings be held on the third Saturday of each month, unless otherwise specified by the board. This was read and approved. Meetings will last until all business is completed. The approximate length is 3 hours. The next meeting will be held Saturday, November 18 at 1100 in Macon. Katie will verify the exact location and send directions via email.