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| GANS Board Meeting November 18, 2000 Medical Center of Central Georgia Macon, Georgia |
| I. The meeting was called to order by President Katie Orr at 1130. The meeting was held at the Medical Center of Central Georgia in Macon, Georgia.. |
| II. Role Call |
| Present President-Katie Orr 1st VP-Susie Goethe 2nd VP- Wilson Bernales Treasurer-Yetta Ingram-Canty Secretary-Hayley Foster Legislative Director-Claudia Whitmore BTN Director-Kelly Knox Community Service Director-Carmen Simmons N District Director-Donna Reynolds E District Director-Mandy Parnacott S District Director-Aimee Baker W District Director-Susan Hunt-Barron GNA Advisor-Carolyn Hiscox GLN Advisor-Cindy Green In Attendance: Cindy Kirkpatrick-Kennesaw State University |
| III. Minutes Secretary, Hayley Foster, read the October minutes for review. The minutes were approved as read. President, Katie Orr, recommended that both the first and last names be used when speaking of a person for the first time. |
| IV. Board Reports |
| PRESIDENT--President Katie Orr said she spoke with other state presidents regarding new ideas for the upcoming year. She ordered a video demonstrating a Parlimentarian skit for the next conference. She also learned of a fundraising idea in which the state board teaches CPR locally. The proceeds are then added to the treasury for the boards use as deemed necessary. Katie concluded by recommending Cindy Kirkpatrick as the Retired Board Member. The Board unanimously approved. James Green is no longer able to fulfill that role because of his commitment to NSNA. 1st VICE PRESIDENT--Sisue Goethe met with staff at the Clarion and discussed changes to better next year's conference. She also spoke with the President of the Savannah's Convention and Visitors Bureau as a potential site for the 2002 GANS state convention. 2nd VICE PRESIDENT--Wilson Bernales sent letters to schools asking them to begin thinking about possible resolution topics. Wilson also sent letters to drug companies informing them of opportunities to advertise in the EKG. TREASURER--Yetta Ingram-Canty sold extra clipboards to classmates yielding $60. She also compiled ideas regarding possible fundraisers. SECRETARY--Hayley Foster worked on organizing all the information and supplies passed down. She made folders and notebooks so the information was readily accessible to each of the other office. She also compiled minutes from the October meeting and made notebooks for each of the board members. LEGISLATIVE DIRECTOR--Claudia Whitmore supplied the board with copies of general information regarding important legislative issues facing nurses today. COMMUNITY SERVICE DIRECTOR--Carmen Simmons reported information about original GANS projects. These include an AIDS quilt, International Adopt-A-Hospital, and Inner Harbour Hospital. She also spoke with some of the staff at Inner Harbour regarding possible dates for the ropes course. BREAKTHROUGH TO NURSING DIRECTOR--Kelly Knox said she had compiled a contact list of school advisors and presidents. She has also made a survey for the presidents to report the individual needs of their schools. She has relayed information to schools explaining the $1000 Nursing Hands Scholarship. Kelly learned of a BTN project in which a Girl Scout patch can be earned by participating in various nursing activities. NORTH DISTRICT DIRECTOR--Primrose Grier contacted local schools. She is working on developing a hospice contact list as exhibitors. EAST DISTRICT DIRECTOR--Mandy Parnacott made a list of schools that she is responsible for contacting. SOUTH DISTRICT DIRECTOR--Aimee Baker contacted the former SDD. She also comprised a letter to send to schools in her district. This letter introduces her, describes her responsibilities, and explains the activities of the past GANS convention. WEST DISTRICT DIRECTOR--Susan Hunt-Barron is planning to visit colleges and universities in her district. She will provide a presentation regarding nursing as a profession and the important aspects associated, including NSNA and GANS. Speakers will include herself and possible a representative from GNA. |
| V. Alternate Board Member The board intended on voting on alternate board members in case a replacement was needed. However, the voting was postponed to the next meeting since the nominees weren't present. There is no limit on the number of alternate board members to be elected. They didn't have to attend convention and may be required for any position available, if necessary. |
| VI. Convention 2000 Opinions |
| A) Registration Yetta Ingram-Canty suggests that advisors be responsible for assigning NSNA members to sit at the registration table so board members can focus on other activities. Katie Orr requests that the same people do it the whole time so there isn't any confusion. Cindy Green thinks the registration table should only be open for short periods of time. She also requests that on-site registrees return later in the day to pick up their name badge to avoid crowding. Katie Orr also suggested that delegates must be members of NSNA before arriving at convention. She reminded everyone that board members must also be NSNA members. Carlos Rivera at NSNA may be a good contact person for suggestions. B) Lodging Everyone agreed that the lodging was OK except for the exhibitor hall. The price for renting the hall was reasonable for the amount of space. C) House of Delegates Katie Orr felt that the delegates needed more meeting time. Susie Goethe suggested printing an agenda for the delegates. Mandy Parnacott asked if everyone who speaks be addressed in a professional manner even if the board member knows the speaker personally. She also suggested that delegate information should be sent to schools prior to the conference. Carolyn Hickox says name tags should be placed on the round tables, when used, to avoid confusion. Cindy Green hopes to separate the gallery from the house. D) Focus Sessions The focus sessions were agreed to be well attended with good topics. The review of the focus sessions would be more successful if not on Sunday. E) Fundraising The tables at the delegate meetings should remain. F) Boat Ride The boat ride was too long, too late, and too cold. G) Karioke Night Since alcohol was an issue, the No Alcohol Policy at events should be announced daily. H) Miscellaneous Cindy Green suggested more events for the advisors and consultants. She also suggested that at least one focus session a day should be available for CE credits. Carolyn Hiskox said that there wasn't enough time to cover important issues. Katie Orr announced that anything that is to be sent out regarding GANS should first be sent to her and the advisors for approval. I) Opening Ceremonies Events suggested include a parade and speaker Dr. Sally Karioth from FSU. J) Beach Party The beach party needed more lighting. K) Awards Dinner In order to make sure everyone in attendance signed up, a ticket or sticker on the nametag would provide clarification. Declaration of interest in attending the dinner could be incorporated with pre-registration. The dinner would also be better if it started earlier. Scheduling of the day's events would flow smoother if the speeches were given earlier in the day and voting followed lunch. Then the counting of votes and that house meeting could occur in the afternoon so the dinner begins earlier. |
| VII. Contract Review Susie Goethe reviewed the contracts from GANS convention 2000 and 2001. She provided copies to each of the board members. The proposed changes were pointed out and the reasoning explained. The possibility of joining convention with GNA will not be further pursued until 2002. |
| VIII. Convention 2002 Location Discussion Discussion regarding possible meeting sites was postponed until the board could confer with a GNA representative. |
| IX. Committee Assignments President Katie Orr separated everyone into committees, as follows: 1-Policy & Procedures Manual: chair-Claudia Whitmore, Primrose Grier, and William Macedo 2-COSP Planning Committee: Cindy Kirkpatrick, Cindy Green, and Carolyn Hickox 3-Bylaws Changes: chair-Hayley Foster, Mandy Parnacott and Dallas Regan 4-Convnetion: chair-Susie Goethe, Aimee Baker, Wilson Bernales, and Yetta Ingram-Canty 5-BTN Project: chair-Kelly Knox, Carmen Simmons, Susan Hunt-Barron |
| X. Fundraising Ideas 1-CPR--The board would become certified as CPR trainers. They would then set up appointments with surrounding schools to teach. The proceeds would go toward the GANS budget. 2-Convention--money raised as a resolut of convention 3-Car Wash 4-Increase NSNA Membership |
| XI. Katie Orr's Comments and Ideas Katie suggested that everyone apply for his/her own awards at nationals: Community Health--Carmen Simmons Legislative--Claudia Whitmore BTN--Kelly Knox Financial Excellence--Yetta Ingram-Canty State Excellence--Katie Orr Leader of Leaders--school consultant (Debbie Hatmaker) Website--Cindy Kirkpatrick Isabel Hampton Robb--Susie Goethe about Katie Orr |
| XII. Motions A) Susan Hunt-Barron made a motion that the GANS Board approve reimbursement for the airfare and registration used for mid-year conference. The motion was presented and approved. B) Susie Goethe made a motion that Katie Orr be reimbursed $23.00 for purchasing the 2000-2001 NSNA resource library. The motion was presented and approved. |
| XIII. Dismissal President Katie Orr dismissed the meeting at 1500. She declared December board reports due December 15, 2000. |