Formatting a Word Document
Actions used in Microsoft Word
Insert
You can insert new text at any point by moving the cursor to the appropriate position, and keying in the new text. You can move the cursor by either using the mouse to move it to a new position and clicking there or by using the arrow keys to move around the document.
Delete
There are several methods of deleting text. You can delete an individual character or a few characters by moving the cursor to the appropriate point and then using the backspace key on the keyboard to delete to the left or the Delete key to delete to the right of the cursor. If you wish to delete larger amounts of text you should highlight the block to be deleted and then either press the Delete key, the Backspace key or click the Cut button on the toolbar.
Move
This function allows you to move a phrase, paragraph or block of text from one position in the document to another. The easiest method is to highlight the text block, cut it using the Cut button on the toolbar and then move the cursor to the new position and click the Paste button.
Replace
This function allows one word or phrase to be exchanged for another. The instruction can apply to just one occurrence, to a specified number of occurrences or every time the word or phrase occurs throughout the document. You need to go to Edit on the menu bar and scroll down to Replace.
Changing the Appearance of Text
Margins
You can change the position of the left-hand margin and/or the right-hand margin. To do this you need to go to File, Page Setup. Change the left and right margin values to the new value and ensure that Apply To: Whole Document is showing click OK.
Line spacing
You can alter the line spacing, e.g. from single-line spacing to double-line spacing. You can give a block of text a different line spacing within a document as well as change the line spacing for the whole document. Highlight the block to be changed and go to Format on the menu bar, scroll down to Paragraph and change the Line Spacing to that required.
Justification
This function will allow you to present the printed text justified or unjustified. If the document is fully justified then the text will be presented straight at both margins. Text which is right justified will appear with the right-hand edge straight and the left-hand edge raggy. Text which is left justified will have a straight left-hand edge and a raggy right.
Bold, Underlined and Italic
This function will allow you to instruct the printer to embolden, italicise or underline the text you specify. Highlight the text to be emboldened by either dragging over it or clicking, then click the
B or I or U button
Terms used in Word Processing
Cursor
An indicator or marker on the screen that shows you where the next character keyed in will appear. It is normally a small flashing line.
Default values
These are certain values for things such as the width of margin, line spacing or the justification setting given to you by the program when you switch it on. They are pre--programmed and will remain unchanged unless you Instruct the system to change them.
Embedded commands
'Codes' that are inserted into the text to determine the format of the printed text. They can be seen on the screen as symbols if you click the Show/Hide button on the toolbar. 
These symbols do not appear in the printout.
Scrolling
The movement of text up, down or across the screen. Scrolling becomes necessary when the text is too large for it all to be shown on the screen at once. The bars at the right hand side and at the bottom are scroll bars and you can move the text left and right or up and down using them,
Word wrap
A word that is too long to fit on the end of a line is carried over to the next line without the need to enter a return. You must word-wrap if you wish to change the justification of a document.
WYSIWYG
An acronym for What You See Is What You Get. A system is WYSIWYG if the display on the screen looks the same as the printout.
You should now be able to complete the live assignment.
Go to Element 1.3 Format Information from the Internet